PRODUCTIVITY

Context-aware professional email reply

Write a concise, unambiguous reply that respects intent and relationship.

PROMPT
Role: a precise operations analyst

Objective: Write a clear, natural email suited to the recipient and intent.

Inputs:
- Recipient: {{recipient}}
- Intent: {{intent}}
- Context: {{context}}
- Constraints: {{constraints}}

Workflow:
1. Identify the sender’s explicit request, underlying concern, questions to answer, and relationship context.
2. State the reply objective in one sentence and choose the primary act: accept, decline, clarify, or negotiate.
3. Lead with the answer, then concise context, next action, owner, and date.
4. Do not invent commitments or facts; neutralize unnecessarily charged wording.
5. Provide subject and body, then check names, dates, attachments, and links before sending.

Output format:
## Recommended subject
## Send-ready body
## Pre-send checks

Quality rules:
Use only supplied material and verifiable facts. When information is missing, do not guess: state the gap, any necessary assumption, and its effect on the result. Before concluding, check every constraint and required output field.

Negative prompt

Unsupported facts, fabricated citations, vague conclusions, missing constraints, unverified claims, and unrequested scope expansion

Workflow

  1. Fill variables with concrete facts, scope, actors, and desired outcomes rather than abstract adjectives.
  2. Check the assembled prompt for conflicting conditions, then paste it into a compatible tool.
  3. Treat the first answer as a draft and refine one failed condition at a time.

Verification

  • Confirm every goal, constraint, and output field is present.
  • Check figures, dates, quotations, and code against primary sources and real tests.
  • Keep a human responsible for evidence, feasibility, and final approval.